Plan
Build the schedule around roles, availability, leave and busy periods.
Features
Schedules, messages and hours in one place
Plan shifts, share changes and prepare hours for payroll - without extra spreadsheets or message threads.
Your first 3 months free at launch.
From schedule to message to payroll
Plan, communicate and approve in one connected workflow.
Communicate
Send changes and operational messages to the relevant role, location or shift.
Approve
Review shift swaps, deviations and time records before hours move into payroll.
Features grouped by task
Go straight to the features that support scheduling, communication, or hours and payroll.
01
Scheduling and leave
Build the schedule with roles, availability, leave and absence in one view.
02
Communication and employee app
Keep messages, shifts and changes close to the team they affect.
03
Hours, payroll and insights
Track actual hours, review variances and make payroll and operating data easier to use.
Total hours115t 30m
Supplements3.147 kr.
Total pay24.817 kr.
Hours and pay5 employees
| Employee | Hourly pay | Hours | Pay | Supplements | Total |
|---|---|---|---|---|---|
| Sofie NielsenBarista | 195 kr | 32t 30m | 6.338 kr | 845 kr | 7.183 kr |
| Anders BergKitchen | 182 kr | 15t | 2.730 kr | 390 kr | 3.120 kr |
| Mikkel SørensenKitchen | 182 kr | 13t | 2.366 kr | 330 kr | 2.696 kr |
| Maria LundService | 175 kr | 24t 30m | 4.288 kr | 612 kr | 4.900 kr |
| Jonas HolmBarista | 195 kr | 30t 30m | 5.948 kr | 970 kr | 6.918 kr |
| Employees5 total | Avg. hourly pay186 kr. | Hours115t 30m | Pay21.670 kr. | Supplements3.147 kr. | Total24.817 kr. |
Three everyday scenarios
See how schedules, messages and hours stay connected when the working day changes.
Mon
A shift changes after publishing
Update the shift and notify the relevant employees in the same workflow.
What VagtPilot does
The updated shift and message stay connected.
Result
Everyone sees the current schedule.
Wed
An employee requests time off
See leave, absence and availability while building the next schedule.
What VagtPilot does
Leave and availability are visible while planning.
Result
Fewer details to chase in messages.
Fri
Payroll is due soon
Review recorded hours and variances before exporting payroll data.
What VagtPilot does
Managers review recorded hours and variances.
Result
Payroll data is ready to export.
Why VagtPilot
Scheduling and leave
Build the schedule with roles, availability, leave and absence in one view.
Communication and employee app
Keep messages, shifts and changes close to the team they affect.
Hours, payroll and insights
Track actual hours, review variances and make payroll and operating data easier to use.
Frequently asked questions about features
Which workflows can employee scheduling software bring together?
VagtPilot brings together employee scheduling, the employee app, team chat, absence, time tracking, approved hours and reports for payroll and operations.
Can we start with scheduling and add the rest later?
Yes. You can begin with the most important workflows and use more features when the team is ready.
What can employees manage themselves?
Employees can view the schedule, submit availability, request open shifts and shift swaps, follow messages and review their own hours.
How do scheduled and actual hours work together?
Scheduled shifts are the starting point. Time tracking and manager approvals show the actual hours that can be used in the payroll report.
Can employee scheduling software handle multiple locations?
Yes. Shifts, roles, employees and reports can be organised across locations, while access is controlled according to responsibility.
