Product

Time clock without hassle

Employees clock in from mobile. Managers compare entries with the schedule and approve variances before payroll.

Your first 3 months free at launch.

From planned shifts to actual hours

A shift schedule shows who was supposed to work. A time clock shows who was actually at work. VagtPilot brings both parts together, so you get rid of loose notes, manual timesheets and uncertain corrections at the end of the month.

Clock in at the start of a shift
Clock out at the end of a shift
See who is at work right now
Catch missing clock-ins and clock-outs
Approve hours for the payroll report

Manual timesheets cost time and create errors

Hours are written down manually

Someone forgets to submit their hours. Someone enters them incorrectly. The manager then spends time correcting everything before payroll.

The time clock stands alone

A time clock disconnected from the schedule only shows timestamps, not whether the employee worked the planned shift.

Deviations are detected too late

If someone arrives late, leaves early or forgets to clock out, the manager should see it that day, not at the end of the month.

How it works in VagtPilot

Employees clock in when a shift starts and clock out when it ends.

VagtPilot compares the time entry with the scheduled shift.

The manager reviews variances and corrects missing entries.

Approved hours are prepared for the payroll report.

See who is at work right now: When the day is underway, the manager can quickly see who has arrived, who is missing and whether there are deviations from the plan - and react immediately.
Approve hours faster: Compare planned and actual hours, find missing clock-ins and clock-outs, and correct errors before payroll, all in one place.
Close to payroll preparation: Approved hours can be used as a basis for payroll reports and report formats for Danish payroll systems such as Danløn, DataLøn and Zenegy.

Typical situations

Busy evening ends later

A closing shift runs late, and the extra time is recorded at clock-out instead of relying on memory the next day.

Forgot to clock out

An employee forgets to clock out. The manager catches it in the overview and corrects it before the hours are approved.

New employee on first shift

New employees clock in from their first shift, so working hours are documented from the outset without extra training.

Safe handling of employee data

VagtPilot helps with structure and overview, but the business is still responsible for complying with applicable regulations.

Time tracking involves employee data. Access must therefore be structured, and the business needs a clear overview of who can see what.

Access by role
Structure around working hours
Overview of approved hours
GDPR-friendly handling of employee data
Clear process for corrections and approval

Who is it built for?

A digital time clock is especially useful for shift-based businesses that need straightforward time tracking for hourly and part-time employees.

Cafés Restaurants Bars Retail stores Hotels Salons and clinics Fitness

Frequently asked questions

Where can employees check in and out?

Employees can record working time through the solution their business provides at the workplace or on mobile.

Can a manager correct and approve deviations?

Yes. Corrections and deviations can be reviewed and approved before the period is closed.

Can planned and actual hours be compared?

Yes. Deviations between the shift schedule and time tracking are displayed so that they can be explained and corrected.

How are breaks and shifts past midnight handled?

Breaks and shifts that cross midnight are recorded as part of the total shift and controlled according to business rules.

Who can view and change registered hours?

Access is controlled by role. Employees can see their own hours, while designated managers can correct and approve.

How are approved hours prepared for payroll?

When the period has been checked, hours, relevant allowances and pay codes are collected in a payroll report.