Feature

Plan around leave and availability

See leave, sickness and availability before assigning the shifts.

Your first 3 months free at launch.

Plan with what you already know

If an employee has requested time off, is ill or cannot work certain days, this must be visible while the plan is being made.

Holiday requests
Illness and absence
Availability
Warnings before the plan is shared
Less planning from memory

Where manual work creates problems

Time-off requests disappear in messages

When holidays, days off and availability are sent as separate messages, the manager must remember them manually when the schedule is built.

Sickness affects the schedule immediately

A sick call is not just a message. It affects coverage, team chat, shift swaps, hours and often the payroll report.

Employees lack transparency

If requests and absence are not visible, employees keep asking about the schedule and the manager spends time explaining it.

How it works in VagtPilot

Employees register requests, availability or absence.

The manager sees the information directly while the schedule is being built.

The plan warns if an employee is put on a shift that conflicts with known absences.

Changes are shared with the relevant employees so the whole team follows the same schedule.

Fewer corrections after the schedule is shared: The earlier absence and requests are visible, the fewer changes the manager needs to communicate later.
A clearer overview for employees: Employees can follow their own shifts, requests and changes in the app instead of asking for the latest schedule.

Typical situations

Summer holiday in the café

Several employees want time off in the same weeks, and the plan must still cover opening hours and busy periods.

Illness on the day

An employee calls in sick, and the manager must quickly see who can cover the role.

Studies and part-time work

Part-timers can report availability so the manager doesn't plan against known constraints.

Frequently asked questions

How do employees request holiday or time off?

Employees submit the dates and absence type for a manager to review.

Can the manager see absences before the shift is scheduled?

Yes. Approved absence and known time-off requests appear as part of the planning information.

What happens to a shift when an absence is approved?

The shift becomes visible as a staffing task so that the manager can move it or find a replacement.

Can illness and other absences be kept separate?

Yes. Absence types can be kept separate so records and follow-up match the business process.

Are absences included in the hourly and payroll input?

Only the relevant and approved information is included. The business checks rules, absence types and payroll processing.