A fully booked day is vulnerable
Illness or absence affects both therapists, reception and the day's practical plan, even when customer bookings are in a different system.
Salons and clinics
Employee scheduling for salons and clinics - coordinate practitioners and reception
Coordinate therapists, reception, breaks and absences in one shift schedule for salons and clinics. Keep work schedule and messages close to today's bookings.
When illness strikes a fully booked day
A therapist gets sick, customers have to be moved, the reception has to be updated, and breaks still have to fit. VagtPilot helps put together the day's plan and the messages the team needs.
Bookings continue even when staffing changes
Skills must match the staffing
It is not enough to have a name on the plan if the right therapist, assistant or person in charge is missing.
Breaks, courses and part-time shift the working hours
Different working hours and professional activities make it difficult to keep the weekly schedule up to date in a static sheet.
How to gather therapists and reception
Plan according to therapists and skills
Match opening hours, treatment types, reception and breaks with the employees who have the right skills.
Make changes without disrupting the whole day
When a therapist calls in sick, the shift schedule, message and the reception's overview are collected in the same place.
Relevant communication to the team
Send messages to reception, practitioners or the day's team so changes are not lost in shared threads.
Situations from both salon and clinic
Illness in a fully booked salon
Find an available colleague with the right skills, update the staff schedule and notify reception without handling customer data in VagtPilot.
Competence coverage in the clinic
See if the therapist, assistant and reception are covered at the times when the clinic needs them.
Training and changed breaks
Move the working hours and share the change with today's team, while the customer or patient booking remains in the professional system.
Explore more for salons and clinics
Continue with the features and industry examples that are closest to your working day.
Relevant features
Frequently asked questions
Can shifts be distributed according to skills?
Yes. Therapists, assistants and reception can be planned according to relevant roles and skills.
How is a replacement found in case of illness?
The manager can offer the open shift to employees with the right role and approve the replacement.
Can therapists and reception be planned together?
Yes. The whole team can be viewed in one staff schedule, even when roles have different hours and tasks.
How are hours checked for part-time and rotating shifts?
Actual hours are compared to the plan and approved before being included in the payroll report.
Is a schedule app also a customer or patient booking system?
No. A shift schedule app handles the employees' work schedule and is used alongside the clinic's booking or record system.
